Medical Records Admin

Posted 1 month ago

Minnesota Epilepsy Group is the largest and most comprehensive adult and pediatric epilepsy program in the Midwest. As a regional referral facility, we are the recognized leader in treating epilepsy and other seizure-related conditions in infants to the elderly. We are a national, state-of-the-art, Level 4 epilepsy center committed to enhancing each patient’s quality of life and maximizing seizure control.

Major Accountability: Responsible to the Medical Records Manager to coordinate and maintain all patient records in a professional, legal and confidential manner.

Major Duties and Responsibilities:

  • Provide and ensure legal, timely and efficient maintenance of all medical records including but not limited to EMR, PET Scans, MRI Scans.
  • Gather records from Cerner and Epic and upload/scan to eCW.
  • Prep new patient charts for their first office visit in a timely manner.
  • Gather medical records from designated areas and distribute as needed.
  • Work with St Paul Radiology and other entities to get patient CT, MRI or PET scans as requested.
  • Assist with scanning as time allows.
  • Maintain efficient and confidential system to document all medical information releases.
  • Prepare records for surgery conference on a weekly basis.
  • Sort external mail, ensuring outgoing mail is ready for pick up daily.
  • Assist with the distribution of incoming faxes.
  • As directed distribute and prepare outgoing correspondence, patient mail and faxes.
  • Coordinate all requests for off-site storage from MEG staff with ACCESS.
  • Act as back up for all other front office positions during absence or heavy workload.
  • Perform additional clerical duties as requested.
  • Develop and maintain positive working relations with all MEG employees and other departments as a responsibility in fulfilling all job functions.


  • High School Graduate or equivalent.

 Position Requirements:

  •  Previous medical records experience and/or graduation from an accredited program.
  • Computer experience, preferably in a Windows environment.

Essential Functions:

  • Ability to communicate in English both oral and written.
  • Ability to remain calm and professional in stressful situations.
  • Ability to stoop, bend, twist, reach and lean repeated times.
  • Ability to provide regular and reliable attendance.
  • Ability to maintain effective working relations with varied levels of individuals.  For example a range could be a patient to a visiting physician from another country.
  • Maintain confidentiality/privacy as described in MEG’s policies and as described by HIPPA.
  • Abide by security rules as defined by MEG policies and as described by HIPPA.


This job description is not intended to be all-inclusive and may be expanded to include other duties and responsibilities that management may deem necessary from time to time.

This job description is not intended to be all-inclusive and may be expanded to include other duties and responsibilities that management may deem necessary from time to time

Minnesota Epilepsy Group PA is an Equal opportunity employer.

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Because we do business with the State of Minnesota (Medical Assistance Reimbursement), we must reach out to, hire, and provide equal opportunity to qualified people with disabilities. Completing this form is voluntary. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way. If you already work for us, your answer will not be used against you in any way. Our company is an Equal Employment Employer and as such, we are required to collect and maintain information related to applicant and employees in order to meet record keeping and reporting requirements and to monitor the effectiveness of our outreach, recruitment and other employment practices.